Totalmobile Acquires Gartan Technologies to Enhance Workforce Management Capabilities
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GETTING THE RIGHT PEOPLE IN THE RIGHT PLACE AT THE RIGHT TIME

Gartan Roster delivers an efficient work-time management process giving a global view of staff availability. It caters for multiple shift patterns and multiple locations and is fully compatible with existing HR, payroll and training systems. It offers a real-time view of staffing today and into the future and it caters for users with all levels of IT experience. It puts a true value on people and their time, helping them to engage and make the best strategic decisions.

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How will Gartan Roster help you?

  • Ensures you have the right people, in the right place, at the right time
  • Flexibility to tailor the software to meet your specific rostering needs
  • Full integration with all your key associated applications, delivering an unrivalled time management process
  • An intuitive solution for users with all levels of IT experience
  • Advanced knowledge of staffing issues to facilitate better planning
  • Detailed alerting and performance analysis tools that help put control back in your hands
  • Increased performance and cost efficiencies
  • Gartan Roster is the culmination of over 20 years’ experience in delivering quality products and reliable services

KEY FEATURES

  • - Instant Staffing Shortage Alerts
  • - Easy Work-time Management Process
  • - Shift Swap & Shift Offer Boards
  • - SMS & Internal Messaging Facilities
  • - Shift Position/Rider Board
  • - Easy Ad-Hoc Roster Creation
  • - Overtime Offer Alerts
  • - Efficient Approvals Process
  • - Allocation & Balances Tool
  • - Global Staffing Views & Map
  • - Skills Expiry Alerts
  • - Employee Shift Calendar
  • - Drag & Drop Interface
  • - Mobilising & Payroll Integration
  • - Contractual Performance Analysis
  • - Full Suite of APIs

CASE STUDY

The Problem

Managing multiple staff rosters is difficult and complex. Cambridgeshire Fire & Rescue Service employs over 300 fulltime staff across multiple locations and many roster systems. Keeping track of the key personnel, in the right place, at the right time required hours and hours, of manual planning. No small feat! Despite best efforts, leave and unforeseen sick days created gaps in staffing levels that could only be resolved by phone calls, last minute juggling of resources and an ever- expanding paper trail. It was highly inefficient.

Staff availability was further complicated because different rosters had different governing rules. Annual leave, training, sickness rules and overtime entitlements varied. This resulted in an inability to accurately manage and monitor both staff shortfalls and cost overspends.

More importantly, the organisation didn’t know whether it had sufficient staff to ensure that emergency vehicles were available throughout the 24 hours.

The Challenge

Cambridgeshire Fire & Rescue Service needed a way to slice through the gargantuan administration involved and simplify this process. One that allowed the organisation to manage and monitor, in real-time, their staffing requirements and could ‘speak’ to other systems already in place.

The Solution

Gartan Roster was adopted by Cambridgeshire and has been successful in accurately planning and recording staff work time. It has dramatically reduced administration and makes the day-to-day running of multiple rosters at multiple locations much, much easier. Crucially, Roster can accommodate mobile and online access. Managers can find out the information they need to monitor costs and make informed decisions.

All leave, absences and shift changes are now monitored and any staffing shortfall is automatically flagged. Requesting and approving leave is simple for both staff and managers and sickness absences are recorded showing any long-term patterns. The organisation can now manage both planned and unplanned overtime and can include different pay rates, such as weekend or public holiday rates. And, all overtime can be reviewed before it is submitted for payment. Plus Roster has a few nifty tools such as the automatic alerting facility that tells selected users when employee skills or qualifications need upgrading. All in all Gartan Roster is the David who took down a Goliath of administration of multiple rosters.

Gartan Roster turns recording into a real time management tool.

Read the Solution
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