Moving Away From Manual Payroll Calculations
Our aim is always to help make our clients’ lives easier. So when Cumbria County Council came to us with a payroll problem, we put our thinking caps on and came up with a solution that worked for them.
The Problem
The issue Cumbria County Council had related to them having to manually calculate their on-call firefighters’ payroll entitlements. This is a time consuming task and it can result in errors due to the vast amount of paperwork involved. The organisation needed to accurately calculate the pay entitlements (down to the hour and minute), so a manual process wasn’t the most effective way of doing things.
The challenge for them wasn’t only related to paying staff for the work they performed but also calculating the associated holiday pay and other allowances. These payments are subject to complex algorithms since they are tied into previous earnings. Even when the payroll entitlements were calculated, Cumbria still had to manually input the information into their main payroll system.
The Task for Gartan
We listened to our client and got to the bottom of the issue. We needed to create a payroll solution that would allow Cumbria County Council to manage staff activities without the need for duplication. They needed to move away from a paper based system and improve communications throughout the payroll process.
The Solution
We introduced Cumbria County Council to Gartan Timesheets. It is a flexible solution that secures and optimises the payroll process and it’s easy to use. Users can enjoy the benefits of accessing and managing their payroll information from wherever they have access to the Internet. Managers can easily authorise payment claims. Staff can view their current and past payroll details from their PC, tablet and smartphone.
Gartan Timesheets provides a helicopter view of the payroll entitlements which also gives the Council the strategic information it needs for better forward planning.
Gartan Timesheets has helped to remove errors from the payroll process in Cumbria. It seamlessly works with the Council’s existing systems, including HR and Payroll. They now enjoy the added performance and cost analysis tools that greatly enhance strategic decision making and forecasting. With Gartan Timesheets, payroll doesn’t have to be a pain!
Here’s what Steve Healey, Chief Fire Officer at Cumbria Fire & Rescue Service had to say about Gartan.
“We selected Gartan due to the high quality of the software, their professionalism and the fact that they are willing to go the extra mile to develop their software to meet our specific needs. We have been so impressed with the products and the support service we have received to date has been second to none. Long may it continue!”
Contact us for information on how Gartan Timesheets can help your organisation.
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